how do i create a new query in publication tracker?

NOTE: Only a core facility administrator may create a publication query.

STEP 1: Click on the publication tracker link. (Figure 1)

Figure 1: Publication tracker link.

By default you will land on the Discovery tab.

STEP 2: Click Create a new Publication Query. (Figure 2)

Figure 2: Select the Create a New Query button under the Discovery tab.

Figure 2: Select the Create a New Query button under the Discovery tab.

You will then be presented with the following interface, where you can name the query, select a context for the query (in this version, a core facility) as well as set the range of dates to search.

STEP 3: Complete the query details.

Basic Query Parameters

First, enter a unique name for your query. Then, select the database that should be searched and the core facility for which you are configuring the query (Query Context). Lastly, select your date range. (Figure 3) 

Figure 3: Set your query parameters.

Dynamic and Custom Query Options

Next, you can add dynamic and custom query parameters to your query. Dynamic parameters reflect on activity within your facility as well as any previous review of publications. Custom query parameters allow you to tune the query to be more or less stringent in terms of the number of publications returned.  

Dynamic Query Options

Each of the dynamic query options has a help icon. Hover over the help icon to learn more about that setting. (Figure 4) 

Figure 4: Restrict your search to narrow down your results.

Key settings include (Figure 5):

Figure 5: Dynamic query settings

  • Restrict PubMed results to customers of your core

When turned on, the query will reflect upon all customers of your core, collect them and format them appropriately to query PubMed through the Entrez interface. This is a great way to identify publications that have been published by customers of your core.

  • Restrict PubMed results to members of your core

When turned on, the query will reflect upon all members of your core, collect them and format them appropriately to query PubMed through the Entrez interface. This is a great way to identify publications that have been published by members of your core.

  • Exclude publications to which my core already has a contribution

Turning this setting on will exclude any results to which your core has already been identified as a contributor. This allows you to focus on new publications and not those to which you have already contributed.

  • Exclude publications for which my core’s contribution has been set to unknown

Turning this setting on will exclude any results to which your core’s contribution has been set to unknown. .

  • Exclude publications to which my core did not contribute

Turning this setting on will exclude any results to which your core did not contribute. This allows you to focus on new publications and not those to which you have did not contribute.

  • Exclude publications to which my core’s contribution has been confirmed

Turning this setting on will exclude any results that you’ve already reviewed and have confirmed your core’s contribution. This allows you to focus on new publications and not those that you’ve already reviewed

Custom Query Options

Naturally, each core facility is specialized. If core administrators are finding that there are an overwhelming number of false positive results, additional query parameters can be added to restrict the queries. For example, a microscopy core might add a MeSH Major Topic ‘microscopy’ for papers that have been identified to use that technology. You can add any number of custom query parameters by clicking on the + Add Another Parameter button. Select the specific parameter you’d like to search, set the operator (it is possible to use NOT, AND or OR), and enter the text term. (Figures 6 & 7) 

Figure 6: Add custom search parameters.

Figure 7: Define your custom search parameters.

STEP 4: Save your query.

Lastly, click Save and Search to save your publication query and to execute it for the first time. (Figure 8) 

Figure 8: Save and run your search query.


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