how do i order animals from non-approved sources?

STEP 1: Initiate a request.

Navigate to the Animal Services tab, then choose Request Service within the Approved Sources section. (Figure 1)

Figure 1: Initiate the request.

Only researchers with an active protocol in iLab may initiate an animal order request. A core facility admin may also submit a request on behalf of a researcher with an active protocol.

An order wizard will display. This wizard will step the user through various sections of information they will need to fill out in order to successfully submit an animal order.

STEP 2: Select a protocol.

Select the protocol and appropriate species/stress category against which this order should be placed. (Figure 2)

Figure 2: Select a protocol.

A requester must have, or be associated with, an active protocol in order to initiate an animal order. Expired protocols will not be displayed in this step.

A protocol may have multiple species associated with it. The requester may only choose one protocol/one species per order. 

STEP 3: Enter source.

The user may choose an existing source of animals or may add a new one to the list by typing in the name and selecting Create New. (Figure 3) 

Figure 3: Enter the source.

Once a source has been selected, the user must then provide contact information for a facility and secondary contact, a veterinarian and a shipping contact at the external source institution or vendor. The user may also provide information about any relevant Material Transfer Agreements (MTAs) or Animal Welfare Assurance numbers associated to animals that are part of this shipment.

STEP 4: Select animals. (Figure 4)

Figure 4: Select animals.

Animals may be requested from one vendor per order. Species of animals available to select from will be limited to the species that was selected in the previous Protocol step. Click Add to Order.

Click Continue when you have finished adding to your order.

STEP 5: Enter additional info.

The fields in the Additional Info step of the Non-Approved Sources of animals workflow are generally flexible and free-form. Housing Type and Immune Status drop-down menu options are populated with values that were previously set in the Animal Acquisition settings. (Figure 5)

Figure 5: Additional information

STEP 6: Enter payment information.

Information and fields that display here will be dependent on core-level settings that govern how payment information is captured for a request. (Figure 6)

Figure 6: Payment Information

If it were an internal user and there was a financial integration in place,you would see a drop-down list of active funds on this page.

Click Continue when you have finished.

STEP 7: Finalize request and enter delivery date. (Figure 7)

Figure 7: Enter delivery information.

To designate an order as recurring:

To set up a series of recurring orders for this set of animals, toggle the Enable Recurring Orders setting on. Then select an End Date or Number of Cycles (total number of shipments), and how often they would like these shipments to occur. Once they set the frequency of shipments, they will see a summary of shipment dates and a total projected cost for all shipments. (Figure 8)

Figure 8: Designating a request as recurring

STEP 8: Submit the request.

The user may now finalize their order by clicking Submit Request.

Note: when a user chooses to create recurring orders, a new service request for each recurring order will be automatically generated and will be displayed in the View Animal Requests list view.


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